Description
Title: Construction Coordinator
Must Haves:
• Experience: 2+ years of related business experience.
• Any suitable combination of education and experience will be considered.
• Must have excellent organizational and communication skills and the ability to interact with personnel at all levels.
• Must be proficient with all Microsoft Office programs, Word, Excel, Teams, Outlook, etc.
• Knowledge of construction and financial terminology.
• Function in a fast-paced, retail, office environment
• Demonstrate communication, problem solving, and interpersonal skills.
• Customer Service mindset
• Highly organized, ability to prioritize, and adapt to quickly changing situations.
Pluses:
• Education: Bachelor’s degree in finance, construction or related field preferred.
• Working knowledge and ability to use Enterprise Network and Project Management Software (SAP Ariba, Projectmates, Procore, etc.)preferred.
Day to Day:
This position is responsible for all administrative and financial responsibilities, supporting the company's new and remodel store construction programs. Throughout the entire lifecycle of a project, they will assist in document management, contract execution, pay application and invoice processing and project close out. They will be responsible for ensuring all parties stay well informed, including clients, contractors, sub-contractors, vendors, employees, support staff, and internal upper management.
• Provide department support of standard operating procedures and processes, file management and financial reporting.
• Store, purge, and manage construction files per document retention policy.
• Coordinate and assist in the reconciliation and closure of financial and administrative documents.
• Coordinate and track vendor proposals, invoices, pay application, change orders, etc.
• Ensure timely processing and payment of invoices and pay applications.
• Collaborate with internal/external team members to support the collection and administration of the Tenant Improvement Allowance (TIA), license applications, notices of construction commencement and completion, tax notifications, etc. for new and existing stores.
• Prepare, submit, and track requests for primary and supplemental funding of project budgets.
• Assist in the bidding process, store walk and warranty process, collection of notices, store construction document storage, new store address verification, etc.
• Ensure delivery of monthly REC packages to team members and vendors.
• Provide support to internal/external team members in the use of Project Management Software.
• Coordinate and assist with miscellaneous ad-hoc reporting, as requested by leadership.